Title: Administrator
Department: Health Updated: 01/2018
Division: Public Health FLSA Status: Exempt
Bargaining Unit: CANUE Wage Range: Not Available
POSITION SUMMARY:

A senior management position within the Public Health Department whose responsibilities include, but are not limited to, overall management and day to day operations of the department, providing general administrative direction to staff, development of policies, programs and budgets, and general management of various programs and services of the department.  The employee in this position has the authority to hire, discipline and terminate employees. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

·         Recruits or participates in the recruitment of key staff within the department, including preparation of job descriptions, candidate screening, interview and hiring.  

·         Participates as a representative of the Health Officer/Medical Director in labor relations, the grievance process and bargaining unit negotiations as required.  

·         Actively participates in local and state budget development and analysis.

·         Serves as Privacy Officer. 

·         Authorizes purchases, payroll and time sheets, time requests, travel vouchers, invoices for payment, and activity reports.

·         Management of the local health department's Accreditation Process.

·         Participates in Michigan Association of Local Public Health activities.

·         Development and coordination of special project planning and implementation for all public health programs, including grants, client satisfaction surveys, program quality assurance, service cost analysis, and HIPAA.

·         Building management and security for Public Services Building and outlying clinics, including contract/lease negotiation, utility and facility maintenance, and monitoring and computation of building usage for cost allocation; identification and disposal of fixed assets from department inventory.

·         MIOSHA compliance management including TB/Blood borne Pathogen Standard; new hire and annual training; securing and monitoring protective clothing needs for at-risk employees; monitoring building requirements for MIOSHA standards; maintaining records and reporting; Hazard Communication.

·         Responsible for reviewing, updating and maintaining current agency job descriptions, Medical Waste Plan, Agency General Operating Guidelines. 

·         Conducts new employee orientation - including introduction to department organization, policies, procedures, employee health, and department services.

·         Development, monitoring and renewal of department's independent contractor agreements.

·         Monitoring the fiscal and accounting functions of programs.

·         Monitoring of the office management, recordkeeping, and personnel functions of public health programs.

·         Maintain administrative support staff scheduling, time off requests and conduct employee evaluations.

·         Participation in program analysis and departmental evaluation. 

·         Serve administratively in the absence of the Medical Health Officer.

·         Mandatory participation in orientation and training for basic public health emergency preparedness and response concepts.

·         Other duties as assigned.

 

SUPERVISION RECEIVED:

Work is performed independently and under the general direction of the Medical Health Officer.

SUPERVISORY RESPONSIBILITIES:

The employee in this classification will supervise all Health Department staff as required.  Employee is generally responsible for the department operations and acts in the absence of the Medical Health Officer.

EXPERIENCE, SKILLS, EDUCATION:

·         Bachelor’s Degree in Public Health, Public Administration or its equivalent in terms of education, training and experience.

·         Three (3) to five (5) years experience in public health.

·         Knowledge of principles and practices of public health.

·         Ability to administer a public health program.

·         Ability to interpret state and federal laws, rules, and policies effecting public health programs.

·         Manage and direct departmental operations, including budgeting, strategic planning. Knowledge of and interpret applicable federal, state and local regulations. Develop, apply and explain department and County procedure and policies. Plan and coordinate work staff activities, prioritize, instruct, set deadlines, objectives, measure success, and make recommendations and resolve issues. Methods of research, planning, conducting and implementing major studies or projects. Design and recommend new forms, reports or procedures. Ability to understand and work in complex data processing system, analyze data and exercise sound financial judgment. Analyze administrative problems, evaluate alternatives and implement sound solutions. Prepare and present reports, speeches or training programs to groups. Provide training and guidance in handling difficult or complex problems or resolving escalated complaints or disputes. Work independently with limited direct supervision. Coordinate activities with other departments.

·         Complex accounts receivable/payable practices, banking procedures, third party billing and private pay processes.  Proficient in accounting software, i.e. Bi-Tech or One Solution. Ability to reconcile financial reports or records; process department payroll; prepare and reconciled journal entries; purchasing procedures. Knowledge of accounting principles, audit standards, budgeting; annual financial reporting; and IRS practices for Federal, State and Local. Knowledge of liability coverage and claims procedures.         

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.             

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.             

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.

ESSENTIAL ABILITIES FOR ALL ST. CLAIR COUNTY JOB CLASSIFICATIONS:

·         Ability to demonstrate predictable, reliable, and timely attendance.                

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                             

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.      

CONDITIONS OF EMPLOYMENT:
  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

·         Required to report to duty when called upon in the event of a Public Health Emergency regardless of declaration.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Lift, move or carry objects, equipment and supplies weighing up to 25 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

·         Stand and walk, climb stairs.

·         Normal office hours are from 8:00 a.m. through 4:30 p.m.

·         Generally works in a normal office environment.

·         The noise level in the work environment is moderate with many interruptions.

·         Due to the nature of the work hours may include overtime, evenings or weekends.

·         Position may require occasional travel for training, various County departments and community events.

 

 

Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

                                                                                                  


AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

 

 

It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.