Title: Special Events, Marketing & Volunteer Coordinator
Department: Parks & Recreation Updated: 04/2018
Division: Parks & Recreation FLSA Status: Non-Exempt
Bargaining Unit: AFSCME 1089 Wage Range: Not Available

Perform necessary work to implement the Marketing Plan for the St. Clair County Parks and Recreation Commission; develop special events at County Parks facilities and recruit, train, supervise, evaluate and retain volunteers assisting with County Parks special events and facilities.


·         Write Press releases for County Parks events and facilities.

·         Develop and update information for posting on the St. Clair County web site.

·         Write and edit newsletters.

·         Develop and update County Parks brochures.

·         Work with graphic designers, printers, mailers and advertisers.

·         Develop and execute a volunteer management program for park facilities.

·         Solicit and book groups and organizations to use park facilities.

·         Develop, plan and execute special events to promote County Park and the use of County Park facilities.

·         Coordinate with the Park Operations Supervisor for events using County Park facilities.

·         Assist park staff in setting up, supervising and cleaning up after major events held at County Park facilities.

·         Obtain and maintain active memberships in job related associations including but not limited to, the Michigan Festival and Fair Association, the Michigan Recreation and Park Association and the Volunteer Managers Association.

·         Develops interpretive and informational signage.

·         Work with other agencies in the development and execution of collaborative events.

·         Participate in ongoing educational and training opportunities.

·         Other duties as assigned.



Work is performed under the general supervision of the County Parks and Recreation Director.


Employee will work collaboratively with the Office Coordinator and the Park Operations Supervisor. On occasion, may advise on the work of maintenance workers, park rangers, seasonal employees, volunteers and community service workers.




·         Must have a Bachelor’s degree in Parks and Recreation Administration, Marketing or related field.

·         Must have three to five years of experience in related work.

·         Professional certification (PPRP or CPRP) desired, but not required.

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.           

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.  


·         Ability to demonstrate predictable, reliable, and timely attendance.                

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                             

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook as required.  Proficiency may be tested.      

  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

·         Must have dependable transportation and maintain throughout employment in this position.

·         Must be available evenings, weekends and holidays.




The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Lift, move or carry objects, equipment and supplies weighing up to 35 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

·         Stand and walk, climb stairs.

·         Physical ability to set up and clean up facilities for special events.

·         The employee typically works in office conditions.

·         The noise level in the work environment is moderate with many interruptions. 

·         The position requires working with a very diverse cross-section of the public.

·         This position may require irregular hours and work schedules will include nights, weekends, holidays and overtime.  May require occasional travel to various County parks.

·         Due to the nature of this work hours are flexible, although normal office hours are from 8:00 a.m. through 4:30 p.m.  However, an employee in this classification may be called upon to attend meetings and community events at locations throughout the county on a regular basis.





Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.





It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.