Title: Human Resources Generalist- Recruitment/Payroll
Department: Human Resources Updated: 03/2018
Division: Recruitment/Payroll FLSA Status: Non-Exempt
Bargaining Unit: HRE Wage Range: Not Available

Performs a wide variety of human resources related activities, included but not limited to the recruiting process, payroll processing, leaves of absence and human resource related tasks.  Provides necessary support and assistance in various other Human Resources projects and activities. Supports a  work environment of Honesty, Integrity and Trust.


·         Support the Senior Human Resources Specialist with the administration of all benefit plans.

·         Support the Human Resources Specialist with all aspects of recruiting and leaves of absence.

·         Prepare and process supporting documentation for benefits, including invoices, enrollments and termination of coverage.

·         Assist in preparing packets for onboarding, interviews, training, FMLA and benefit enrollment.

·         Posts jobs, process background checks, screen applicants, schedule pre-employment physicals and drug screens.

·         Administer the FMLA program, maintain compliance and remain current on changing FMLA regulations.

·         Receive and process all Legal Orders, Subpoenas, FOIAs as directed

·         Assist in the preparation of  the annual audit

·         Prepare various reports as requested.

·         Assist Specialists and Sr. Specialists with training, job fairs and benefit fairs.

·         Assist the Sr. Specialist with Employee Online and Benefit Online.

·         Assist the Specialist with Onbase and various job posting websites.

·         Sort and distribute biweekly payroll reports to the various departments

·         Posts jobs, process background checks, screen applicants, schedule pre-employment physicals and drug screens.

·         Processes deduction and address changes in the payroll system.

·         Assists with the annual W-2 preparation, filing and printing.

·         Prepares payroll related report; calculating and distributing unemployment forms, employment verification requests, garnishment documentation.

·         Pre and post payroll processing including refunds, expense reports and new employee set-up

·         Maintains a variety of human resource records including but not limited to individual employee personnel files and records in a timely fashion.

·         Collect and compile statistical records, information and data.

·         Maintain human resource information system records, employee files and database programs compiling reports as required.

·         Compile and maintain information and prepare accurate and professional correspondence, records, reports and booklets in accordance with departmental activity, terminology and procedure.

·         Maintains compliance with federal and state regulations, collective bargaining agreements, and County policies and procedures.

·         Administers various human resource plans and procedures for all County personnel; assists in the development and maintenance of personnel policies, procedures and handbooks.

·         Interpret and answer routine questions and requests regarding human resources policies, procedures, laws, standards or regulations. Participates in developing departmental goals, objectives and systems.

·         Conduct and respond to informational surveys and research as directed and/or required.

·         Provides technical support and project support to the Human Resources Director.

·         Performs related work as directed and/or required.

·         Establish, maintains and oversees personnel records and filing related to recruiting and payroll.

·         Responsible for HR internal and external websites.

·         Answer inquiries for payroll, leaves of absence and recruiting.

·         Serves as receptionist, greeting visitors and referring or helping callers.

·         Other duties as assigned.


Work is performed under the general direction of the Human Resources Director.



May assign work to subordinate clerical employees but does not function as a supervisor.


·         Possession of an Associate’s Degree in Human Resources, Business Administration, Public Administration or related field and four years of progressively responsible Human Resource experience in at least two of the human resource functions of recruitment, payroll, employee fringe benefits, FMLA or worker’s compensation required.


·         Bachelor’s Degree in Human Resources, Business Administration, Public Administration or related field and two years of progressively responsible Human Resource experience in at least two of the human resource functions of recruitment, payroll, employee fringe benefits, FMLA or worker’s compensation required. 

·         Eight years of progressively responsible experience in Human Resources may substitute for education.

·         Significant knowledge of the principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiations and personnel information systems.

·         Considerable knowledge of workers compensation and FMLA programs.

·         Considerable knowledge of federal and state laws regarding recruitment, evaluation and employment in the public sector.

·         Proven knowledge of the principles of classification and compensation plan management.

·         Proven ability to work as a “team” in a modern office setting as well as be flexible in the daily routine of the workday.

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.             

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.             

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.

·         Complex accounts receivable/payable practices, banking procedures, third party billing and private pay processes.  Proficient in accounting software, i.e. Bi-Tech or One Solution. Ability to reconcile financial reports or records; process department payroll; prepare and reconciled journal entries; purchasing procedures. Knowledge of accounting principles, audit standards, budgeting; annual financial reporting; and IRS practices for Federal, State and Local. Knowledge of liability coverage and claims procedures.         


·         Ability to demonstrate predictable, reliable, and timely attendance.                

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                             

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.      


  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Lift, move or carry objects, equipment and supplies weighing up to 25 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

·         Stand and walk, climb stairs.

·         Normal office hours are from 8:00 a.m. through 4:30 p.m.

·         Generally works in a normal office environment.

·         The noise level in the work environment is moderate with many interruptions.




Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.




It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.