Title: Human Resources Specialist
Department: Human Resources Updated: 03/2018
Division: Human Resources FLSA Status: Non-Exempt
Bargaining Unit: HRE Wage Range: Not Available

Coordinates Employment and Recruitment program, Employee leave programs, Worker’s Compensation administration and/or Payroll for the County.  Provides necessary support and assistance in various other Human Resources projects and activities as needed.  Supports a  work environment of Honesty, Integrity and Trust.



Employment and Recruiting-

·         Administers the employment and recruiting process, which includes working with and advising managers on creating effective job descriptions, job postings, wage analysis, screening/interviewing candidates.

·         Monitors and administers the wage and salary program during the recruiting process which includes researching and recommending wage structures for new positions.

   Recommends and implements changes to the work practices or rules including more efficient use of the HRIS.

·         Develops a pipeline of talent for future recruitment needs and succession planning.

·         Coordinate and maintain compliance for DOT program.

·         Conducts exit interviews, evaluates information and applies to retention efforts.

·         Assists with the development and implementation of training programs throughout the County.

·         Counsels management on various employee issues, including, performance and grievance issues.

·         Conducts new hire orientations and all aspects of onboarding.

·         Responsible for Job posting reports provided to the Board of Commissioners.


Workers Compensation, Disability and Leave Administration-

·         Administers the County’s Worker’s compensation program, including to receive and process incident reports, make appointments as needed, enter claim information into third party administrator’s electronic system.

·         Calculates and communicates payroll changes, include disability pay and leave bank utilization.

·         Responsible for the FMLA, disability and leave programs.

·         Maintains logs and information as required by OSHA, EEOC and Right to Work.



·         Prepares and processes all documentation required to effectuate changes to the payroll such as salary increases, withholding changes and time off accruals.

·         Performs accounting functions required to process bi-weekly payroll.

·         Prepares and balances checks for payroll distributions such as credit unions, pension, unions, taxes, deferred compensation, United Way, etc.

·         Regularly audits and corrects the payroll system for accurate data.

·         Recommends and implements changes to the work practices or rules including more efficient use of the HRIS.

·         Remains current and compliant with State and Federal Payroll laws and regulations.

·         Trains and oversees the daily work of the Human Resources Generalist.

·         Receives and responds to payroll inquiries form employees who have questions or concerns about paychecks or payroll hours.

·         Gathers information, analyzes and prepares complex data for diverse human resources functions.

·         Reviews and balances the vacation, sick and compensatory time banks. 

·         Establishes payroll system’s tables and codes for the new wage scales and steps annually for the County.

·         Responsible for maintaining the payroll journal, check register and various payroll related registers.

·         Communicates across disciplines, all payroll changes.

·         Participates/leads in year-end audits and processing.

·         Process all specialty payments: uniform cleaning allowance, mileage reimbursement, service recognition, etc.

·         Other duties as assigned.


Work is performed under the general direction of the Human Resources Director.


Daily coordination with generalists and clerical staff. Under the direction of the Human Resources Director, this position participates in interviewing, disciplinary and termination process of subordinate staff related to collaborative area of focus.


·         Possession of Bachelor’s Degree in Human Resources or Business Administration or related field and 5 years of direct human resources experience


·         Eight (8) years of progressively responsible Human Resource experience in at least two of the human resource functions of pension administration, payroll or employee fringe benefits required.

·         SHRM-CP certification is preferred.

·         Extensive knowledge of the principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiations and personnel information systems.

·         Considerable knowledge of federal and state laws regarding recruitment, evaluation and employment in the public sector.

·         Proven knowledge of the principles of classification and compensation plan management.

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.    

·         Complex accounts receivable/payable practices, banking procedures, third party billing and private pay processes.  Proficient in accounting software, i.e. Bi-Tech or One Solution. Ability to reconcile financial reports or records; process department payroll; prepare and reconciled journal entries; purchasing procedures. Knowledge of accounting principles, audit standards, budgeting; annual financial reporting; and IRS practices for Federal, State and Local. Knowledge of liability coverage and claims procedures.                   

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.                       

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.


·         Ability to demonstrate predictable, reliable, and timely attendance.                 

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                            

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.               


  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Lift, move or carry objects, equipment and supplies weighing up to 25 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

·         Stand and walk, climb stairs.

·         Normal office hours are from 8:00 a.m. through 4:30 p.m. Work hours may extend past normal office hours as needed.

·         Generally works in a normal office environment.

·         The noise level in the work environment is moderate with many interruptions.




It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.