Title: Court Finance Clerk
Department: District Court Updated: 01/2018
Division: Finance FLSA Status: Non-Exempt
Bargaining Unit: DCE-AFSCME 1518 Wage Range: Not Available

Performs accounting and financial management activities and ensures the accountability of funds collected, deposited, distributed and disbursed.  Ensures accuracy and completeness of data, quality of service and compliance with internal controls, government requirements, regulations and policies. 


·         Coordinates Court financial procedures in the areas of:  internal control; financial security; financial computer operations; and reporting to governmental agencies.

·         Develops automated solutions to improve the efficiency of bookkeeping/accounting systems.

·         Creates and analyzes monthly, quarterly and annual financial reports and ensures financial information has been recorded accurately.

·         Maintains, reconciles and analyzes accounting records, consisting of cash receipts journal, registry fund and deposit fund.

·         Designs, develops and maintains spreadsheet formats and programs for analyzing financial information for the Court.

·         Ensures that appropriate internal controls for disbursement, transfer, recording and reporting of monies are followed.

·         Manages the Court’s audits by external parties, including preparation and completion of schedules and audit support documents.

·         Monitors and evaluates changes in Court policy/procedure which may impact Court finances.

·         Reviews reports related to Court Fines/Costs/Assessments for accuracy.

·         Accepts responsibility for documents related to the monetary aspects of case management.

·         Organizes own work, setting priorities and meeting critical deadlines.

·         Compiles and summarizes information and prepares periodic or special reports, including State mandated financial reports.

·         Uses a wide variety of manual and automated accounting systems and cash management tools.

·         Assists with monitoring of daily fund balances and transferring funds as necessary and appropriate.

·         Maintains the Bond Account as well as monthly reconciliations of monies collected.

·         Calculates grant money disbursement amounts, prepares grant reports, compiles financial and other information and assists with preparing grant applications.

·         Exercises judgment on bookkeeping and related problems in accordance with general accounting practices, bookkeeping procedures, detailed instructions, rules of court, state statutes, court policies and procedures.

·         May assist other employees with issues relating to financial aspects within District Court.

·         Enters, reprograms and updates pertinent financial information in the Cash Module.

·         Assists with developing and implementing policy/procedure relating to the financial aspects of the District Court.  May assist with training staff on financial policy/procedures.

·         Coordinates the services for transport of funds/monies to and from the District Court offices.

·         Oversees all monetary aspects of the District Court, including Court collection efforts.

·         Sworn-in to sign Misdemeanor warrants.

·         May perform Certified Electronic Operator duties as necessary.

·         Other duties as assigned.


Work is performed under the general supervision of the Court Administrator and the Deputy Court Administrator.




·         Associate’s degree in Accounting, Finance, Business Administration or a related field required.

·         Bachelor’s degree desired.

·         An equivalent combination of relevant professional work experience supplemented by college coursework and/or certification in a finance field may substitute for degree requirement. 

·         Progressively responsible relevant work experience in budgeting, grant programs, financial reporting and reconciliation, collections or related field required.

·         Complex accounts receivable/payable practices, banking procedures, third party billing and private pay processes.  Proficient in accounting software, i.e. Bi-Tech or One Solution. Ability to reconcile financial reports or records; process department payroll; prepare and reconciled journal entries; purchasing procedures. Knowledge of accounting principles, audit standards, budgeting; annual financial reporting; and IRS practices for Federal, State and Local. Knowledge of liability coverage and claims procedures.         

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.             

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.                       

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.


·         Ability to demonstrate predictable, reliable, and timely attendance.                

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                             

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.               

  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

·         The employee must successfully complete an annual criminal background check in order to obtain and maintain LEIN certification throughout employment in this position.

·         Obtain and maintain Certified Electronic Operator (CEO) certification; to be obtained within 18 months of training date.  Current employees not presently certified must actively pursue and obtain CEO certification within 18 months of the implementation of training.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Lift, move or carry objects, equipment and supplies weighing up to 25 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

·         Stand and walk, climb stairs.

·         Normal office hours are from 8:00 a.m. through 4:30 p.m. but may occasionally include overtime, evenings or weekends.

·         Generally works in a normal office environment. 

·         The noise level in the work environment is moderate with many interruptions.



Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.





It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.