Job Descriptions

The statements contained in the job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To view job postings for open vacancies, please refer to the following link: Job Openings at St. Clair County.

Title: Account Clerk III
Department: Treasurer Updated: 02/2018
Division: Treasurer FLSA Status: Non-Exempt
Bargaining Unit: AFSCME 1089 Wage Range: Not Available

Perform, complex and accurate monetary, financial, and clerical work including posting to and maintaining various accounts, funds, and computerized ledgers; financial and monetary reconciliations;  comprehensive application of State laws; to interpret legal descriptions; strong mathematical and computation skills specifically for proportions, percentages, and square footage; organized and accurate recording keeping, proficiency in numerous software applications; application and concise understanding of legal concepts related to property collection and distribution of tax funds; and the ability to perform other administrative and clerical work, as required.



·         Ability to perform all duties of Deputy Clerk II.

·         Receive payments, collect and post funds, issue receipts.

·         Wait on customers and answer routine and general inquiries, provide information or refer individuals as necessary.

·         Perform filing, sorting, posting and general clerical work.

·         Answer telephone calls, check email, process mail, and wait on in-person and online customers.

·         Communicate both verbally and in writing with internal and external customers in an effective and professional tone.

·         Research and resolve customer or departmental inquiries in a timely fashion.

·         Prepare journal entries, payment vouchers, and cash receipt batches.

·         Operate a cash drawer, make change, and verify accuracy of cash transactions.

·         Balance monetary deposits with speed, skill, and proficiency.

·         Prepare tax notices, tax searches, FOIA requests, or public record requests.

·         Data entry, updating, and reconciliation of delinquent and current tax records , dog license records, tax receivables, and departmental deposit records.

·         Ability to use drawing instruments and sketch a legal description and differentiate both legal and property tax descriptions.

·         Tax Certify publicly recorded documents.

·         Use Microsoft Windows/Office software to generate letters, reports, and other data sets.

·         Ability to produce financial reports and records through excel or other software using complex formats and formulas.

·         Ability to maintain files both electronically and hard copies.

·         Ability to use various versions of BS&A property tax software.

·         Application of generally accepted accounting principles, practices and procedures.

·         Perform mathematical computations such as tax payoffs, discounts, interest, commissions, proportions, percentages, area, circumference, and volume quickly and accurately.

·         Prepare tax notices and manage returned mailings.

·         Understanding of various County internal control, departmental deposit and receipting processes.

·         Responsible for receiving, processing and inputting monetary deposits from all County departments.

·         Monthly Reconciliation of various General Ledger Fund lines.

·         Understand and interpret guidelines and requirements for the various sources of taxpayer assistance programs.

·         Complete understanding of County Dog Ordinance and issuance of dog licenses with designated software.

·         Proficient skills in Bi-Tech/One Solution Accounting Program, BS&A software, Shelter Pro or other designated software.

·         Understanding of the duties of a Notary Public acting in the State of Michigan.

·         Reconciliation and distribution of tax proceeds to internal and external  agencies.

·         Ability to explain, review, and reconcile complex property tax structures such as DDA/TIFA, IFT, Land Banks, Personal Property, and annual tax roll settlement.

·         Understanding of the tax adjustment process and laws pertaining to uncapping and homesteads.

·         Comprehensive understanding of all County and Statutory laws that impact the duties of the Treasurer’s office.

·         All duties related to the responsibility of the County Treasurer pursuant to the General Property Act, the Tax Reversion Act, or any other applicable Public Acts.

·         Other duties as assigned.


Work is performed under the general supervision of the County Treasurer, the Deputy Treasurer, or others as designated by the County Treasurer.



None, unless specifically designated by the County Treasurer should circumstances necessitate


·         Associate’s degree in accounting, business, or finance and a minimum of five (5) years of related experience in an office setting performing responsible accounting and clerical related tasks required.


·         Minimum of seven (7) years of increasingly responsible recent accounting work experience in an organization with over $60,000,000 annual revenues.


·         Bachelor’s degree in accounting, business, or finance.

·         Complex accounts receivable/payable practices, banking procedures, third party billing and private pay processes.  Proficient in accounting software, i.e. Bi-Tech or One Solution. Ability to reconcile financial reports or records; process department payroll; prepare and reconciled journal entries; purchasing procedures. Knowledge of accounting principles, audit standards, budgeting; annual financial reporting; and IRS practices for Federal, State and Local. Knowledge of liability coverage and claims procedures.         

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.           

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.         



·         Ability to demonstrate predictable, reliable, and timely attendance.                

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                             

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.      

  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.
  • Must actively pursue and obtain certification as a Notary Public within six months of appointment and maintain this certification throughout employment in this position.
  • Take the Constitutional Oath of Office and be satisfactorily bonded.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Lift, move or carry objects, equipment and supplies weighing up to 25 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

·         Stand and walk, climb stairs



Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.




It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.


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Contact Information

Human Resources
200 Grand River Avenue, Ste. 206
Port Huron, MI 48060

Phone: (810) 989-6910
Fax: (810) 985-3493
Email: Human Resources