Job Descriptions

The statements contained in the job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To view job postings for open vacancies, please refer to the following link: Job Openings at St. Clair County.

Title: Director
Department: Library Updated: 10/2017
Division: Library FLSA Status: Exempt
Bargaining Unit: CANUE Wage Range: Not Available
POSITION SUMMARY:

Coordinates and supervises the operations of all divisions of the Library System. The Director anticipates needs, problems, and trends affecting the library system. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

·         Provides leadership to the administrative team to monitor and improve library services throughout the system.

·         Conducts performance reviews of administrative team and works with them to identify job goals and objectives.

·         Develop a system’s budget for presentation to the Library Board for approval.  Monitor the annual budget’s performance and recommend adjustments as required.

·         Develop library policies for Board approval and develop procedures and oversee their uniform application with administrative team input.

·         Develop and disseminate Annual Progress Report

·         Develop and implement the Long Range Plan and annual initiatives.

·         Determines training needs and coordinates training of library personnel.

·         Processes union grievances and other human relations functions as needed. 

·         Has final authority for hiring and dismissing personnel with appropriate department participation.

·         Has final authority on the system’s library materials development and the content of the collection and challenges to the collection.

·         Attends St. Clair County Library board meetings, systems meeting, library department meetings, County Department’s Heads meeting and others as assigned or required.

·         Develop partnerships with community groups for the enhancement of the library’s profile and service potential.

·         Participates in community activities leading to the enhancement of the library system’s profile throughout the county. 

·         Liaise with County and/or branch partners to resolve building issues.

·         Facilitates the millage campaign coordinating efforts of the Friends Groups, the library board and election committee.  Assists in developing publicity items and informing the public of library services through presentations throughout the county.

·         Attend and participate in State Library organizations and particularly the Cooperative (TLN) and DSLRT Meetings.

·         Keeps informed of developments in professional librarian and community organizations.  Attends state and national conferences, keeping abreast of current trends and new professional developments.

·         Other duties as assigned.

 

SUPERVISION RECEIVED:

Work is performed under the direction of the Library Board.

SUPERVISORY RESPONSIBILITIES:

Supervision is exercised directly to the administrative team and other designated employees, but responsible for the entire library staff. 

EXPERIENCE, SKILLS, EDUCATION:

·         Master’s degree in Information and Library Science from an A.L.A. accredited school.

·         Minimum of 10 years public library experience.

·         At least 5 years of supervisory experience preferably as an assistant director in a Class VI Library (as defined by the Library of Michigan)

OR

·         A director in a Class IV,  V or VI Class library including planning and administering departmental/library activities, staff supervision and budget management.

·         Thorough knowledge of the principles, practices and techniques of a modern public library.

·         Thorough knowledge of the principles and practices of public library human resource administration.

·         Superior interpersonal skills necessary to promote communication with staff, board and public.

·         Manage and direct departmental operations, including budgeting, strategic planning. Knowledge of and interpret applicable federal, state and local regulations. Develop, apply and explain department and County procedure and policies. Plan and coordinate work staff activities, prioritize, instruct, set deadlines, objectives, measure success, and make recommendations and resolve issues. Methods of research, planning, conducting and implementing major studies or projects. Design and recommend new forms, reports or procedures. Ability to understand and work in complex data processing system, analyze data and exercise sound financial judgment. Analyze administrative problems, evaluate alternatives and implement sound solutions. Prepare and present reports, speeches or training programs to groups. Provide training and guidance in handling difficult or complex problems or resolving escalated complaints or disputes. Work independently with limited direct supervision. Coordinate activities with other departments.      

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.  

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.    

·          Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.

ESSENTIAL ABILITIES FOR ALL ST. CLAIR COUNTY JOB CLASSIFICATIONS:
  • Ability to demonstrate predictable, reliable, and timely attendance.                
  • Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              
  • Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     
  • Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        
  • Ability to use discretion and maintain sensitive and confidential information.     
  • Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.
  • Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                             
  • Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.
  • Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.      

CONDITIONS OF EMPLOYMENT:
  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

·         Must obtain a Level III Certification through the Library of Michigan within the first year of employment.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Lift, move or carry objects, equipment and supplies weighing up to 35 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

·         Stand and walk, climb stairs.

·         The noise level in the work environment is moderate with many interruptions.

 

 

Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.


AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

 

 

It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.

 



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Contact Information

Human Resources
200 Grand River Avenue, Ste. 206
Port Huron, MI 48060

Phone: (810) 989-6910
Fax: (810) 985-3493
Email: Human Resources