Job Descriptions

The statements contained in the job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To view job postings for open vacancies, please refer to the following link: Job Openings at St. Clair County.

Title: Office Coordinator- Animal Control
Department: Sheriff Updated: 10/2017
Division: Animal Control FLSA Status: Non-Exempt
Bargaining Unit: Teamsters #214 Wage Range: Not Available
POSITION SUMMARY:

Responsible for the day-to-day operation of the St. Clair County Sheriff’s Office Animal Control.   

ESSENTIAL DUTIES AND RESPONSIBILITIES:

·         Coordinate daily operations of the Animal Control Division of the St. Clair County Sheriff’s Department in accordance with the policies of the county and the department.

·         Provides meaningful input into interviewing, hiring decisions and supervision of employees.  The appointment, hiring and discharge of said personnel shall be the responsibility of the Sheriff, but Employee shall be responsible to make recommendations regarding same.

·         Enforcement of rules, regulations, policies and/or procedures of the Animal Control Division.

·         Keep staff properly and accurately informed on all matters concerning administrative changes in policy and operation, laws, court decisions and problems.

·         Supervises the daily work tasks of all employees, setting work priorities, scheduling work activities, delegating assignments to ensure that the office runs efficiently and taking disciplinary actions and conducting performance evaluations as required.

·         Assist with the preparation of budget as related to Animal Control Department operations.

·         Researches and prepares various administrative, financial and informational reports; balances fund accounts of the Division.

·         Assists with the research and preparation of major reports and documents including the budget, policies and procedures, and other materials. 

·         Researches cost and processing related to purchase requisitions and work orders, maintaining department inventory.

·         Maintains sick, vacation and compensatory time records, furnish reports of same.

·         Assists with planning, coordinating and monitoring special office programs.

·         Formulates and makes recommendations to the Sheriff or his designee, and guides the implementation of procedural changes in office operations.

·         Develop and maintain working relationship with other governmental, community and other professional agencies and/or individuals that interact with the Animal Control Division.

·         Provide counseling and guidance to subordinates.

·         Personally handles difficult problems that arise.

·         The position is highly responsible, complex and requires confidentiality of all matters not deemed to be public information.

·         Wide leeway is allowed for the exercise of independent judgment. 

·         Serves as a liaison between the Sheriff, Undersheriff, Captain and departmental personnel.

·         Create and maintain department employee personnel records.

·         Review, verify and input bi-weekly employee payroll.

·         Support Sheriff’s Office Administration in achieving the department’s overall objectives under established department policies and guidelines.

·         Meet with contracted service providers as needed to address quality assurance issues and resolve areas of concern.

·         Maintain through working knowledge of and comply with applicable county personnel policies and applicable Collective Bargaining Agreements, Affirmative Action and Equal Opportunity programs and applicable Federal, State and Local laws.

·         Responds to staff inquiries regarding personnel and administrative procedures and serves as a liaison with the Human Resources Department. 

·         Attend meetings for the purpose of increasing professional knowledge, and conveying and/or gathering information required to perform functions.

·         Maintain a wide variety of (including highly confidential) files and electronic materials for the purpose of providing up-to-date references and documentation in compliance with government regulations and department requirements.

·         Other duties as assigned.

SUPERVISION RECEIVED:

Work is performed under the direction of the Sheriff with direct supervision by the Undersheriff or the Captain.

SUPERVISORY RESPONSIBILITIES:

Will assign and coordinate work by and among all employees of the Animal Control Department and oversee daily tasks and workload according to operational rules, regulations and in accordance with the Sheriff’s Office Policies and Procedures.

EXPERIENCE, SKILLS, EDUCATION:

·         Graduation from an accredited high school (GED acceptable) and an Associate’s degree in Business Administration, Management or a closely related field required.

·         Bachelor’s degree preferred.

·         5 years of progressively responsible professional level experience in a modern office environment performing complex administrative secretarial and analytical work required.

·         An equivalent combination of relevant professional work experience supplemented by technical l training, college coursework and/or certification in a business, accounting or office administration field may substitute for degree requirement. 

·         Manage and direct departmental operations, including budgeting, strategic planning. Knowledge of and interpret applicable federal, state and local regulations. Develop, apply and explain department and County procedure and policies. Plan and coordinate work staff activities, prioritize, instruct, set deadlines, objectives, measure success, and make recommendations and resolve issues. Methods of research, planning, conducting and implementing major studies or projects. Design and recommend new forms, reports or procedures. Ability to understand and work in complex data processing system, analyze data and exercise sound financial judgment. Analyze administrative problems, evaluate alternatives and implement sound solutions. Prepare and present reports, speeches or training programs to groups. Provide training and guidance in handling difficult or complex problems or resolving escalated complaints or disputes. Work independently with limited direct supervision. Coordinate activities with other departments.

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.             

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.  

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.

ESSENTIAL ABILITIES FOR ALL ST. CLAIR COUNTY JOB CLASSIFICATIONS:

·         Ability to demonstrate predictable, reliable, and timely attendance.                 

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                      

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                            

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

  • Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.                                    
CONDITIONS OF EMPLOYMENT:
  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.
  • Successfully complete an annual criminal background check in order to maintain satisfactory personal qualifications, LEIN certification and complete required training as mandated by the department and state regulations.
  • Willingness to further credentials by attending additional education, training and workshops.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Lift, move or carry objects, equipment and supplies weighing up to 25 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

·         Stand and walk, climb stairs.

·         Normal office hours are from 8:00 a.m. through 4:30 p.m.

·         Generally works in a normal office environment. 

·         The noise level in the work environment is moderate with many interruptions.

 

Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.


AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

 

 

It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.

 



View Printer-Friendly Version

Back to Listing



Contact Information

Human Resources
200 Grand River Avenue, Ste. 206
Port Huron, MI 48060

Phone: (810) 989-6910
Fax: (810) 985-3493
Email: Human Resources