Job Descriptions

The statements contained in the job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To view job postings for open vacancies, please refer to the following link: Job Openings at St. Clair County.

Title: Human Resource Generalist- Retirement/Benefits
Department: Human Resources Updated: 03/2018
Division: Retirement & Benefits FLSA Status: Non-Exempt
Bargaining Unit: HRE Wage Range: Not Available
POSITION SUMMARY:

Performs a wide variety of human resources related activities, included but not limited to retiree payroll, pension programs, employee fringe benefits, and human resource related tasks.  Provides necessary support and assistance in various other Human Resources projects and activities. Supports a work environment of Honesty, Integrity and Trust.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

·         Support the Senior Human Resources Specialists with the administration of all pension systems and benefits.

·         Prepare retiree newsletter and other correspondence as directed

·         Retirees – perform final calculations, changes in benefits, administer all benefits, all communications, meetings, luncheons

·         Prepare and process supporting documentation for retiree benefits

·         Assist in preparing packets for Board, Meetings, Special Meetings, Projects, Elections, Training

·         Receive and process all Legal Orders, Subpoenas, FOIAs as directed

·         Assist in the preparation of  the annual audit, budget, dashboard and annual summary

·         Responsible for  or assists with the benefits administration for employee and retiree healthcare, including but not limited to, enrollment, Medicare Advantage, claims resolution and general administration or questions.

·         Primary administrator of Retiree Benefits, Health Care, Dental, Life Insurance.

·         Pre and post retiree payroll processing including refund and death benefits

·         Process quarterly audits of BCBS membership.

·         Complete monthly input of retirement contributions to rectify records between Treasurer, FifthThird Bank and employee reports.

·         Assists with the benefits administration for employee healthcare, including but not limited to, enrollment, STD/LTD, flex spending, dental, vision, life and all fringe benefits.

·         Assist with and may be responsible for claims resolution and general administration or questions.

·         Process quarterly audits of BCBS membership.

·         Complete Delta Dental vouchers for filing.

·         Prepare Nationwide and 457 submissions, flex report submission.

·         Process accounts payables including monthly provider billings, supply orders, expense reports and payments to vendors.

·         Prepare various reports including monthly 1000 hour.

·         Responsible for 65 plus notices and tracking.

·         Prepare Expense report for BOC, Positive Pay, Nationwide and 457 submissions, Flex report submission.

·         Monthly PPACA reports – Compile report for part time hours worked

·         Process accounts payables including monthly provider billings, supply orders, expense reports and payments to vendors.

·         Maintains a variety of human resource records including but not limited to individual employee personnel files and records in a timely fashion.

·         Collect and compile statistical records, information and data.

·         Maintain human resource information system records, employee files and database programs compiling reports as required.

·         Compile and maintain information and prepare accurate and professional correspondence, records, reports and booklets in accordance with departmental activity, terminology and procedure.

·         Maintains compliance with federal and state regulations, collective bargaining agreements, and County policies and procedures.

·         Administers various human resource plans and procedures for all County personnel; assists in the development and maintenance of personnel policies, procedures and handbooks.

·         Interpret and answer routine questions and requests regarding human resources policies, procedures, laws, standards or regulations. Participates in developing departmental goals, objectives and systems.

·         Conduct and respond to informational surveys and research as directed and/or required.

·         Provides technical support and project support to the Human Resources Director.

·         Performs related work as directed and/or required.

·         Establish, maintains and oversees personnel records and filing.

·         Responsible for HR internal and external websites.

·         Answer inquiries for benefits and retirement as able.

·         Serves as receptionist, greeting visitors and referring or helping callers.

·         Responsible for ordering office supplies.

·         Other duties as assigned.

 

 

SUPERVISION RECEIVED:

Work is performed under the general direction of the Human Resources Director.

 

 

SUPERVISORY RESPONSIBILITIES:

May assign work to subordinate clerical employees but does not function as a supervisor.

EXPERIENCE, SKILLS, EDUCATION:

·         Possession of an Associate’s Degree in Human Resources, Business Administration, Public Administration or related field and four years of progressively responsible Human Resource experience in at least two of the human resource functions of recruitment, payroll, employee fringe benefits, FMLA or worker’s compensation required.

·         OR A Bachelor’s Degree in Human Resources, Business Administration, Public Administration or related field and two years of progressively responsible Human Resource experience in at least two of the human resource functions of recruitment, payroll, employee fringe benefits, FMLA or worker’s compensation required. 

·         Eight years of progressively responsible experience in Human Resources may substitute for education.

·         Significant knowledge of the principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiations and personnel information systems.

·         Considerable knowledge of workers compensation and FMLA programs.

·         Considerable knowledge of federal and state laws regarding recruitment, evaluation and employment in the public sector.

·         Proven knowledge of the principles of classification and compensation plan management.

·         Complex accounts receivable/payable practices, banking procedures, third party billing and private pay processes.  Proficient in accounting software, i.e. Bi-Tech or One Solution. Ability to reconcile financial reports or records; process department payroll; prepare and reconciled journal entries; purchasing procedures. Knowledge of accounting principles, audit standards, budgeting; annual financial reporting; and IRS practices for Federal, State and Local. Knowledge of liability coverage and claims procedures.         

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.             

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.                       

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.

 

ESSENTIAL ABILITIES FOR ALL ST. CLAIR COUNTY JOB CLASSIFICATIONS:

·         Ability to demonstrate predictable, reliable, and timely attendance.                 

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                            

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.               

 

 

CONDITIONS OF EMPLOYMENT:
  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Lift, move or carry objects, equipment and supplies weighing up to 25 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

·         Stand and walk, climb stairs.

·         Normal office hours are from 8:00 a.m. through 4:30 p.m.

·         Generally works in a normal office environment.

·         The noise level in the work environment is moderate with many interruptions.

 

 

 

Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

                                                                                                  

 


AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

 

 

It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.

 



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Contact Information

Human Resources
200 Grand River Avenue, Ste. 206
Port Huron, MI 48060

Phone: (810) 989-6910
Fax: (810) 985-3493
Email: Human Resources