Title: Shipping/Receiving/Mail Clerk
Department: Building Operations/Maintenance Updated: 11/2017
Division: Buildings Operations/Maintenance FLSA Status: Non-Exempt
Bargaining Unit: AFSCME 1089 Wage Range: Not Available
POSITION SUMMARY:

The Shipping/Receiving/Mail Clerk sorts and directs incoming mail for departments.  Sort and prepare outgoing mail.  Receive and deliver incoming vendor shipments and process outgoing shipments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

·         Receive all incoming mail from post office, sort by department and make accessible.

·         Receive incoming shipments from vendors and deliver to appropriate department.

·         Follow up on all purchase orders with “ship to” addresses differing from own and obtain bills of lading or packing list.

·         Enter Receiving Report information into computerized accounting system.

·         Maintain receiving log.

·         Prepare all outgoing mail and deliver to post office. 

·         Prepare outgoing shipments and administer appropriate paperwork required by common carriers.

·         Other duties as assigned.

SUPERVISION RECEIVED:

Supervised by the Director of Buildings Operations & Maintenance or designee.

SUPERVISORY RESPONSIBILITIES:

N/A

EXPERIENCE, SKILLS, EDUCATION:
  • High School diploma (GED acceptable) required.
  • Have a minimum of two (2) years increasingly responsible work experience as a Shipping/Receiving/Mail Clerk.
  • Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.    

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.

ESSENTIAL ABILITIES FOR ALL ST. CLAIR COUNTY JOB CLASSIFICATIONS:

·         Ability to demonstrate predictable, reliable, and timely attendance.                 

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                      

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                            

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.      

CONDITIONS OF EMPLOYMENT:
  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to:

·         An employee in this class performs physical work requiring lifting of object weighing more than fifty (50) pounds.

·         Hear and understand information presented through spoken words and sentences.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Speak to others to convey information effectively.

·         Frequently sit, bend, stoop, crouch, crawl and kneel.

·         Frequently reach with hands and arms.

·         Stand and walk for significant periods of time on varying terrains.

·         Climb stairs.

·         See details in color, at close range and at a distance.

·         Lift, move, push, pull or carry objects and equipment weighing up to fifty (50) pounds.

·         Good physical condition which will mean the fitness to be able to perform the essential functions of the position.

·         Use hands to operate a computer, handle materials and operate equipment.

·         May be exposed to working in close quarters, fumes or airborne particles.

 

Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.


AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

 

 

It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.