Title: Staff Accountant
Department: Administrator/Controller Updated: 10/2017
Division: Administrator/Controller FLSA Status: Non-Exempt
Bargaining Unit: AFSCME 1089 Wage Range: Not Available

The Staff Accountant works on a variety of accounting tasks that include reconciliations of accounts and funds, grant reporting and tracking, maintenance of fixed asset records and inventory, the development and design of internal control systems, the creation of audit work papers and assistance to auditors.  This employee oversees the preparation of the fixed asset inventory by outside consultants and coordinates the insurable value with the insurance carrier.  This employee acts as a direct liaison with the insurance carrier and investigates, submits, and tracks incidents for property and liability claims.  This employee coordinates damage repairs with vendors and may settle claims up to a certain amount.


·         Maintain subsidiary fixed asset ledger.

·         Tag all recorded assets, as practical.

·         Calculate and record depreciation.

·         Schedule and manage all auctions, sales or dispositions of fixed assets.

·         Dispense held fixed assets to departments or other municipal units as needed.

·         Prepare fixed asset sections of annual audit.

·         Post entries to the general ledger as needed.

·         Maintain monthly reconciliations of Trust and Agency Fund sub-ledger accounts to the General ledger.

·         Design and implementation of Internal Controls surrounding sub-ledgers maintained in various Departments.

·         Assist in the successful completion of the annual audit.

·         Assist in the preparation of annual budget book.

·         Perform internal control audits.

·         Prepare and submit grant reimbursement reports.

·         Track grant receivables.

·         Maintain grant files.

·         Reconcile grant accounts.

·         Assist in preparing the County’s single audit.

·         Training of individuals in other departments in the proper use of various accounting sub-ledgers.

·         Coordinate coverage’s for property and liability with insurance carrier.

·         Coordinate damage repairs with departments and vendors.

·         Investigate, submit, and track incidents for property and liability claims.

·         Settle claims less than $15,000 and consult on claims of over $15,000.

·         Other duties as assigned.



Staff Accountant works under the direct supervision of the Accounting Manager.


This position exercises no direct supervision. However, may indirectly oversee or instruct staff in other departments in fixed assets recording, claims procedures and internal controls.


·         Must have a minimum of two years of recent work experience with a properly licensed Certified Public Accounting firm in Michigan performing audits, AND, a Bachelor’s Degree from an accredited college or university with a major in Accounting



·         Have a minimum of five years of recent work experience in an automated general ledger system and demonstrated ability to work in a fast paced multi-account system, AND a Bachelor’s Degree from an accredited college or university with a major in Accounting.

·         Prefer experience in standard governmental accounting environment.

·         Complex accounts receivable/payable practices, banking procedures, third party billing and private pay processes.  Proficient in accounting software, i.e. Bi-Tech or One Solution. Ability to reconcile financial reports or records; process department payroll; prepare and reconciled journal entries; purchasing procedures. Knowledge of accounting principles, audit standards, budgeting; annual financial reporting; and IRS practices for Federal, State and Local. Knowledge of liability coverage and claims procedures.

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.    

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.    

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.



·         Ability to demonstrate predictable, reliable, and timely attendance.                 

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                            

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.


  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Occasionally lift, move or carry objects, equipment and supplies weighing up to 50 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

  • Stand and walk, climb stairs.
  • Travel to various County departments when needed.



Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.





It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.