Job Descriptions

The statements contained in the job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To view job postings for open vacancies, please refer to the following link: Job Openings at St. Clair County.

Title: Title Analyst
Department: Treasurer Updated: 9/28/2018
Division: Treasurer FLSA Status: Non-Exempt
Bargaining Unit: AFSCME 1098 Wage Range: Not Available
POSITION SUMMARY:

The Title analyst is responsible for reviewing, researching, and auditing sales that reflect changes to the tax roll, plat legal descriptions, maintain property combination/splits in accordance with P.A. 591, and researching and correcting legal description errors. The position requires a comprehensive understanding of statutory guidelines related to property transfers, taxation, and land-splits. Responsible for maintenance and updating of all parcel and land information within various software and assists with maintenance of multiple databases, assists County users and the public with land transfer requests and training in the utilization of applicable resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

·         Read and interpret land descriptions, make sketches, drawings, and graphs relating to assessment data.

·         Update sales records, ownership names, legal description data, and maintain property splits in applicable software applications.

·         Provide quarterly Land split Report.

·         Reviews and update all available surveys to parcels and software applications.

·         Review maps, plans, engineering reports, bid specifications, and contracts related to land splits, surveys or combinations.

·         Decipher and understand all types of property transfer documents including deeds, covenants, affidavits, read and understand legal descriptions.

·         Review local and county tax and assessment rolls and provide consulting services as required to the public.

·         Advise officials and other interested persons regarding the description of land assessments as necessary.

·         Confer with appropriate individuals on exchanging information on planning, zoning, subdivision control, and related activities which may include; consultants, contractors, municipal officers, and residents.

·         Participate in the formulation and maintenance of property assessment records.

·         Prepare maps, correspondence, records, and reports.

·         Perform various calculations and use various technology and office equipment as required.

·         Prepare summaries and special reports as required.

·         Appearances at meetings as a representative for St. Clair County, prepare defense for MTT appeals, report to local officials, Equalization Director, Information Technology and Treasurer on any issues that may arise regarding the description of property.

·         Verify, locate, and measure real property for appraisal and assessment purposes.

·         Annually audit real property legal descriptions.

·         Provide data coordination and support activities for internal and external title and mapping users.

·         Remain abreast of new protocols related to land surveying and mapping

·         Develop, coordinate and facilitate educational training sessions for assessors and other applicable users.

·         Attend annual field survey training with licensed survey firm.

·         Assists public and local communities with gathering property information and maps.

·         Administers property maps and conducts quality control of existing data.

·         Provide input to the county-wide title and mapping strategies and plans.

·         Other duties as assigned.

SUPERVISION RECEIVED:

Work is performed under the direct supervision of the Deputy Treasurer and general direction of the Treasurer.

SUPERVISORY RESPONSIBILITIES:

N/A

EXPERIENCE, SKILLS, EDUCATION:

·         Minimum 3 years’ experience in title work, assessing, equalization, planning, or related field required.

·         Comprehensive understanding of statutory guidelines related to property transfers, taxation, and land-splits required.

OR

·         A Bachelor’s Degree in relevant fields required.

·         Verifiable equivalent experience in relevant field will substitute for education.

·         Proven ability to understand and utilize a variety of technologies and applications in order to effectively support clients.

·         Proven ability to work well with peers, clients (users) and department heads.

·         Effective communications skills both written and oral.

·         Demonstrated training skills and effective leadership abilities.

·         Proven skill in utilizing applicable software.

·         Reasonable knowledge of surveying and drafting techniques.

·         Proven ability to portray a helpful, competent and professional image.

·         Possess competent organizational skills.

·         Must be proficient in the use of various equipment including workstations, printers, GPS units, cell phones and other related peripheral devices.

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgement and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.          

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.  

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.    

ESSENTIAL ABILITIES FOR ALL ST. CLAIR COUNTY JOB CLASSIFICATIONS:

·         Ability to demonstrate predictable, reliable, and timely attendance.               

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.                

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgement.                                                                      

·         Ability to use discretion and maintain sensitive and confidential information.   

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                             

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.

CONDITIONS OF EMPLOYMENT:
  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

·         Take the Constitutional Oath of Office and be satisfactorily bonded.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Must be capable of performing a predominately sedentary job, ability to lift box and equipment weights of up to fifty (50) pounds to an approximate height of six (6) feet.

·         Lift, move or carry objects, equipment and supplies weighing up to 50 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

·         Stand and walk, climb stairs.

·         Normal office hours are from 8:00 a.m. through 4:30 p.m.

·         Generally works in a normal office environment.

·         The noise level in the work environment is moderate with many interruptions.


AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

 

 

It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.

 



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Contact Information

Human Resources
200 Grand River Avenue, Ste. 206
Port Huron, MI 48060

Phone: (810) 989-6910
Fax: (810) 985-3493
Email: Human Resources