Job Descriptions

The statements contained in the job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To view job postings for open vacancies, please refer to the following link: Job Openings at St. Clair County.

Title: Jail Administrator
Department: Sheriff Updated: 02/2018
Division: Corrections FLSA Status: Exempt
Bargaining Unit: CANUE Wage Range: Not Available
POSITION SUMMARY:

The Jail Administrator will have broad responsibility for the management and direction of operations and programs in the Corrections Division, especially as they pertain to the custody, discipline, health and welfare of the inmates; administrative responsibility for all jail personnel; and ensure that all policies, rules, regulations, orders, procedures and directives are enforced and implemented in accordance with all local, state and federal laws and regulations related to corrections and jail operations.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

·         Plans, directs, coordinates, manages and supervises the activities and personnel in the Intervention Center in accordance with the policies of the county and the department

·         Administration, training and supervision of all personnel of the Sheriff’s Office.  The appointment, hiring, and discharge of said personnel shall be the responsibility of the Sheriff, but Employee shall be responsible to make recommendations regarding the hiring, promotion, transfer, discipline or discharge of department employees in accordance with department policy and procedures.

·         Develop, facilitate or revise policy and procedures to improve efficiency of jail operations, safety and security.

·         Supervise jail staff ensuring that all policy, rules, regulations, orders, procedures and directives are enforced and implemented.

·         Coordination of jail operations with other activities of the Sheriff’s Office, conducting short and long-term planning while enabling compliance with numerous local, state and federal mandates.

·         Inspects the work of command staff and other subordinates by personal observation in the field and through written and oral reports.

·         Keep subordinate staff properly and accurately informed on all matters concerning administrative changes in policy and operation, laws, court decisions, policies and police problems.

·         Review of all activity reports, incident reports, citations, and all communications and correspondence incidental to the operations of the Department.

·         May review invoices and purchase orders for correctness and completeness.

·         Prepare and monitor the jail budget and prepare and analysis reports as required.

·         Requisitions supplies and equipment.

·         Manage all aspects of contracted services in the jail division.

·         Promotes good relations, cooperation and exchange of information with various County, city and state agencies and other departments.

·         Evaluates command staff on their performance, attitudes, morale and leadership abilities.

·         Provide counseling and guidance to subordinate staff.

·         Assume command at investigations or emergency situations in the absence of the Undersheriff or Sheriff.

·         Reviews and approves daily reports, incident reports, subpoenas, warrants, and overall activity of shift, investigate complaints or irregularities.

·         Oversee the use of departmental equipment.

·         Shows leadership in law enforcement and corrections duties.

·         Personally handles difficult problems that arise.

  • Other duties as assigned.
SUPERVISION RECEIVED:

Work is performed under the direction of the Sheriff with direct supervision by the Undersheriff.

SUPERVISORY RESPONSIBILITIES:

Supervision is exercised over subordinate personnel.

EXPERIENCE, SKILLS, EDUCATION:

·         Bachelor's Degree in Criminal Justice, Correctional Administration, Criminology, Public Administration or a closely related field required. 

·         Graduate of an executive level management training program, School of Police Staff & Command, FBI National Academy and/or certification as a Jail Manager preferred.

·         A minimum of 5 years of executive level experience in an institutional and/or correctional facility exercising considerable independent judgement and authority, fiscal/budgetary preparation and oversight required.

·         An equivalent combination of relevant professional work experience supplemented by technical training, college coursework and/or certification may substitute for education requirement.

·         Make recommendations to management concerning personnel matters.

·         Ability to maintain composure in difficult situations, and act quickly and calmly in emergencies.

·         Proven ability to act effectively in emergencies. 

·         Ability to make maximum utilization of personnel.

·         Thorough knowledge of approved principles, procedures and methods of corrections administration.

·         Ability to command respect of officers and to assign, direct and supervise their work.

·         Manage and direct departmental operations, including budgeting, strategic planning. Knowledge of and interpret applicable federal, state and local regulations. Develop, apply and explain department and County procedure and policies. Plan and coordinate work staff activities, prioritize, instruct, set deadlines, objectives, measure success, and make recommendations and resolve issues. Methods of research, planning, conducting and implementing major studies or projects. Design and recommend new forms, reports or procedures. Ability to understand and work in complex data processing system, analyze data and exercise sound financial judgement. Analyze administrative problems, evaluate alternatives and implement sound solutions. Prepare and present reports, speeches or training programs to groups. Provide training and guidance in handling difficult or complex problems or resolving escalated complaints or disputes. Work independently with limited direct supervision. Coordinate activities with other departments.    

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgement and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.             

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.    

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.

ESSENTIAL ABILITIES FOR ALL ST. CLAIR COUNTY JOB CLASSIFICATIONS:

·         Ability to demonstrate predictable, reliable, and timely attendance.                

  • Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              
  • Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     
  • Ability to learn from directions, observations, and mistakes; and apply procedures using good judgement.                                                                      
  • Ability to use discretion and maintain sensitive and confidential information.     
  • Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.
  • Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                             
  • Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.
  • Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.

CONDITIONS OF EMPLOYMENT:

Prior to starting employment, and as a condition of continued employment, must demonstrate:

·         Physical fitness as determined by an evaluation by a licensed health care professional which demonstrates that the candidate is free from any physical defects or chronic diseases which may impair the performance of the essential job functions of a law enforcement officer or which might endanger the lives of others or the law enforcement officer. 

·         Good moral character as determined by a favorable comprehensive background investigation.  The background investigation is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, credit check, school and employment records, home environment, personal traits, integrity and professional and personal references.  A satisfactory background check is defined as the absence of a criminal history record which bears a demonstrable relationship to the applicant’s or employee’s suitability to perform the require duties and responsibilities of the position. 

·         Mental fitness as determined by an evaluation by a licensed health care professional which demonstrates that the candidate is free from mental or emotional instabilities which shall mean free from any mental or emotional instabilities which may impair the performance of the essential job functions of a law enforcement officer or which might endanger the lives of others or the law enforcement officer. 

Throughout employment, and as a condition of continued employment, must demonstrate:

·         Possession of a valid State of Michigan Operator’s License and maintains eligibility to drive as per the County’s driving policy and the Sheriff’s Office policies and procedures.

·         A familiarity with firearms and possession of a Concealed Pistol License (CPL).  Incumbent who is authorized to carry a firearm on duty shall qualify with said weapon annually. 

·         Possession of a valid CPR, first aid and AED certification, or successfully complete the training within ninety (90) days of employment in the position.

·         Maintain satisfactory personal qualifications (including but not limited to: good moral character, mental fitness and physical ability), LEIN and other required certifications, and successfully complete required training to maintain professional knowledge as mandated by the department and state regulations. 

·         Willingness to further credentials by attending additional education, training and workshops such as, but not limited to, Police Staff and Command School, FBI National Academy and/or NIMS/ICS.

 

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to:

·         Hear and understand information presented through spoken words and sentences.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Speak to others to convey information effectively.

·         Sit, bend, stoop, crouch, crawl and kneel.

·         Reach with hands and arms.

·         Stand and walk for significant periods of time.

·         Climb stairs.

·         See details in color, at close range and at a distance.

·         Lift, move, push, pull or carry objects and equipment weighing up to fifty (50) pounds.

·         Good physical condition which will mean the fitness to be able to apprehend, and the ability to exert the force necessary to subdue and control individuals who require physical intervention.

·         Use hands to operate a computer, handle materials and operate equipment such as but not limited to: duty weapon, taser, handcuffs.

·         Position regularly works work in an office setting with normal office hours from 8:00 a.m. through 4:30 p.m., however due to the nature of the work may require irregular hours and work schedules including nights, weekends, holidays and overtime. 

·         An employee in this classification may be called upon to travel to meetings on a regular or irregular basis.

·         This position involves contact with people harboring potentially communicable diseases and is frequently at risk to exposure from bodily fluids.  Tasks require the use of Personal Protective Equipment such as gloves and hand sanitizer.

·         The noise level in the work environment is moderate with many interruptions.

·         Work involves an element of risk in the event of a breach of security.

 

 

 

Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.


AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

 

 

It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.

 



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Contact Information

Human Resources
200 Grand River Avenue, Ste. 206
Port Huron, MI 48060

Phone: (810) 989-6910
Fax: (810) 985-3493
Email: Human Resources