Job Descriptions

The statements contained in the job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To view job postings for open vacancies, please refer to the following link: Job Openings at St. Clair County.

Title: 4H Program Assistant
Department: MSU Extension Updated: 01/2018
Division: MSU Extension FLSA Status: Non-Exempt
Bargaining Unit: AFSCME 1089 Wage Range: Not Available
POSITION SUMMARY:

This position is responsible for assisting and coordinating the MSU Extension 4-H Youth Development program in St. Clair County, working with adult volunteers to provide opportunities for youth and adults to develop leadership potential, self-esteem, values, citizenship responsibility, and productive capacity.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

·         Plan, organize, implement and assist in the evaluation of 4-H youth development programs that are relevant, useful and meaningful to the needs of St. Clair County citizens.

·         Serve as a link to various community organizations and agencies to implement educational opportunities for youth.

·         Involve volunteer and youth in processes to identify strengths, capacities and opportunities for expanding and improving extension youth programs and activities. Support existing clubs and establish new clubs.

·         Assist in securing and managing funds to support 4-H Youth programs.

·         Involve community leaders, volunteers and youth in county, regional and state programming/events committees, community advisory/support groups.

·         Identify, recruit, train and support volunteer leaders and teens in developing and maintaining 4-H youth in programs and activities in their neighborhoods and communities.

·         Provide effective leadership and supervision for volunteers and youth.

·         Prepare required reports necessary and assist the Extension Educator in tabulating relevant information necessary for reporting to the Board of Directors, and other required programming reports.

·         Participate in in-service training and professional development activities that are appropriate to the position.

·         Collaborate with other staff across the MSUE system with similar responsibilities to enhance 4-H youth mentoring programming in St. Clair County.

·         Participate in efforts to strengthen the overall MSU Extension program in St. Clair County such as contacts with local decision makers, as directed, and other staff team activities.

·         Promote and strengthen 4-H Youth programs in St. Clair County through 4-H clubs, school programs, activities and events and involvement with community youth initiatives. Identify, recruit, select (following the Volunteer Selection Guidelines), train and assist volunteers to teach and advise youth in these programs and activities.

·         Provide effective leadership to best utilize skills and abilities of staff and volunteers assigned to the 4-H youth development program.

·         Help local leaders reach and involve youth and families with age-appropriate, informal “learning by doing” experiences.

·         Provide information and opportunities for learning through the use of technology, mass media, group meetings, workshops and individual contacts. Use the media and technology as tools to deliver educational programs.

·         Develop and maintain effective working relationships with media staff in order to regularly inform residents of services available, promote educational programs, and publicize issues and events.

·         Network with all segments of local communities to create awareness, and develop/ maintain support and resources for 4-H programming. Collaborate with other youth and family service organizations to expand opportunities for youth.

·         Attend and act in an advisory capacity representing MSU Extension at 4-H Council meetings, supporting members and assisting in coordination of council projects.

·         Provide leadership to county 4-H programming committees.

·         Inform the Extension Educator of all proposed and existing 4-H programs and activities relative to progress, objectives and challenges.

·         Communicate and cooperate with other Extension staff members in the county so that the most effective Extension program possible can be realized. Participate in state and regional 4-H programming committee(s).

·         Implement the directives of all MSU policies and the directives of the USDA’s policy on Civil Rights and Title IX regarding the availability of 4-H Youth programs and activities and EEO policies on employment.

·         Initiate efforts to expand Extension programs to the un-reached, including limited resource youths and families, minorities and handicappers.

  • Other duties as assigned.

 

SUPERVISION RECEIVED:

This position is responsible to the St. Clair County Extension Educator in 4-H Youth Development and the District Coordinator.

SUPERVISORY RESPONSIBILITIES:

N/A

EXPERIENCE, SKILLS, EDUCATION:

·         Attainment of a Bachelor’s Degree in a field that is applicable to Extension 4-H youth work, such as youth development, child development, education, family and child ecology, or other field applicable to children, youth and families.

·         Demonstrate prior Extension, youth development or similar work-related experience.

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.              

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.                  

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.

ESSENTIAL ABILITIES FOR ALL ST. CLAIR COUNTY JOB CLASSIFICATIONS:
  • Ability to demonstrate predictable, reliable, and timely attendance.                
  • Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              
  • Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     
  • Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        
  • Ability to use discretion and maintain sensitive and confidential information.     
  • Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.
  • Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                             
  • Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.
  • Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.      

CONDITIONS OF EMPLOYMENT:
  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

·         Must be willing to work flexible hours.

·         Must be willing to travel.

 

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to:

·         Speak to others to convey information effectively.

·         Read, interpret and understand procedures, rules, technical information, instructions and manuals.

·         Hear and understand information presented through spoken words and sentences.

·         Specific vision requirement includes close vision, distance vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Push or pull carts, reach with hands and arms forward, above and below shoulder level.

·         Lift, move or carry objects, equipment and supplies weighing up to 25 pounds.

·         Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner.

·         Stand and walk, climb stairs.

·         Normal office hours are from 8:00 a.m. through 4:30 p.m.

·         Generally works in a normal office environment.

·         The noise level in the work environment is moderate with many interruptions.

 

 

Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.


AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

 

 

It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.

 



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Contact Information

Human Resources
200 Grand River Avenue, Ste. 206
Port Huron, MI 48060

Phone: (810) 989-6910
Fax: (810) 985-3493
Email: Human Resources