Job Descriptions

The statements contained in the job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To view job postings for open vacancies, please refer to the following link: Job Openings at St. Clair County.

Title: Senior Court Clerk Coordinator
Department: District Court Updated: 01/2018
Division: 72nd District Court FLSA Status: Non-Exempt
Bargaining Unit: DCE-AFSCME 1518 Wage Range: Not Available

Under the direction of the Court Administrator, but with the ability to make independent decisions, responsible for the overall daily coordination of the office.  Responsibilities include training employees; planning, assigning and directing work.


·         Responsible for overseeing the training of staff. 

·         Plans, organizes, assigns, directs, reviews and evaluates the work of staff ensuring the consistent application of personnel policies.

·         Routinely leads and mentors staff. 

·         Counsels Court Clerks regarding policy, procedure and performance issues.  Recommends solutions for improvement and disciplinary action as appropriate. 

·         Reviews workflow of the court to determine efficiency and makes necessary recommendations for improvement.

·         Processes and coordinates media requests.

·         Responds to inquiries in person and via telephone, providing information to judges, attorneys, court personnel, law enforcement and the public, requiring the use of judgment and the interpretation of policies, rules or procedures.

·         Operates in an organized manner; sets priorities and meets critical deadlines.

·         Compiles and summarizes workload, caseload and other statistical reports for the Court Administrator’s review.

·         Sworn-in to sign misdemeanor warrants.

·         Receives, interprets and disseminates correspondence from online computer systems; prepares a response to outside sources on behalf of the Court.

·         Researches, understands, interprets, explains and utilizes statutes relating to court procedures; understands, explains and applies legal terminology; reviews legal documents for correctness of form, completeness of information and conformance with requirements; explains laws, regulations and procedures regarding completion and filing of legal documents, ascertains compliance and provides appropriate information to concerned parties.

·         Assists staff in handling complaints and inquiries from the public.

·         Assists Court Clerks with case processing issues and advises on the appropriate course of action.

·         Participates in management meetings with the Court Administrator and/or Deputy Court Administrator.

·         Contributes to the development of policies/procedures, office improvements and administrative operations.  Offers solutions to administrative problems and assists in the development of new or modified procedures to enhance court effectiveness.

·         Oversees the processing of cases within each division. Ensures that proper case documentation is prepared and maintained, cases are closed in an appropriate manner and that other case processing is performed as required.

·         Effectively contributes to promoting a positive work environment consistent with the Court’s goals and objectives.

·         Handles daily cash and deposit duties in the absence of the Court Finance Clerk.

·         Assists court clerks in the performance of their duties.

·         Schedules coverage when absences occur.

·         May perform Court Clerk or Certified Electronic Operator duties as necessary.

·         Other duties as assigned.


Work is performed under the direct supervision of the Court Administrator and Deputy Court Administrator.


Will assign and coordinate work by and among staff members and oversee daily tasks and workload according to operational rules, regulations and in accordance with the Court’s policies.



·         Associate’s degree in Business Administration, Management or a closely related field required.

·         Bachelor’s degree desired.

·         3-5 years of progressively responsible professional level work experience in a court or legal setting required. 

·         Proven customer service work experience desired.

·         An equivalent combination of relevant professional work experience supplemented by technical training, college coursework and/or certification in a business, legal or office administration field may substitute for degree requirement.

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.             

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.          



·         Ability to demonstrate predictable, reliable, and timely attendance.                 

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                            

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.      


·         Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check and professional and personal references.

·         Possess a valid State of Michigan Operator’s License, an operable insured automobile for authorized travel, and maintain eligibility to drive as per the County’s vehicle policy throughout employment in this position.

·         The employee must successfully complete an annual criminal background check in order to obtain and maintain LEIN certification throughout employment in this position.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to:

   Speak, hear and understand information through spoken words and sentences.

   Sit, stand and walk.

   Operate a computer, handle materials and manipulate equipment.

   Lift and/or carry materials up to 20 pounds.

   Push or pull carts, reach above and below shoulder level and bend or stoop in an ergonomically correct manner.

   Specific vision requirement includes close vision, color and depth perception.

·         Read and interpret procedures, rules, technical information, instructions and manuals.

·         Generally works in a normal office environment.

·         The noise level in the work environment is moderate with many interruptions.

·         Normal office hours are from 8:00 a.m. through 4:30 p.m., however due to the nature of the work hours may include occasional overtime.




Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.




It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.


View Printer-Friendly Version

Back to Listing

Contact Information

Human Resources
200 Grand River Avenue, Ste. 206
Port Huron, MI 48060

Phone: (810) 989-6910
Fax: (810) 985-3493
Email: Human Resources