Job Descriptions

The statements contained in the job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To view job postings for open vacancies, please refer to the following link: Job Openings at St. Clair County.

Title: Administrative Services Manager
Department: Administrator/Controller Updated: 10/2017
Division: Administration FLSA Status: Exempt
Bargaining Unit: CANUE Wage Range: Not Available

The Administrative Services Manager analyzes and develops operational procedures, implement corporate initiatives, policies, and programs.  The position is complex and requires confidentiality of all matters not deemed to be public information.  Wide leeway is allowed for the exercise of independent judgment.  Work in this position involves the development of new guidelines and techniques, establishing criteria or developing new information where guidelines may not exist and considerable independent judgment, personal discretion and resourcefulness are needed to interpret circumstances and make decisions in major areas where there may be uncertainty. 

  • Significant impact and influence on organizational policy and program development.
  • Regularly leads projects of critical importance to the organizations which carry substantial consequences.
  • May direct programs with organization-wide impact that include formulating strategies and administering policies, procedures and resources.
  • Responsible for the oversight of the Blue Water Convention Center Operations and first point of contact for the General Manager and staff.
  • Administration of the Blue Water Convention Center contracts, including venue management and catering agreements.
  • Responsible for development of a Capital Improvement Plan for the Blue Water Convention Center in conjunction with the General Manager. 
  • Administration of the County’s wetland mitigation and banking projects.
  • Participation with legislators and county lobbyist in quarterly meetings related to pending or amended legislation on county matters. 
  • Liaison with lobbyist regarding legislation and potential grants. 
  • Compiles data, information, prepares technical and strategic reports for the Administrator/Controller and/or Board of County Commissioners.
  • Collects, compiles and analyzes information from various sources on a variety of specialized topics related to assigned programs.
  • Conducts research and analysis of data and information in preparation of reports, projects and corporate initiatives.

·         Work with department heads, as directed, to analyze, prepare and implement reports, programs and/or projects.

  • Performs administrative and analytical support duties as directed.
  • Participates in operational and organizational programs and projects to assist and support the Administrator/Controller.
  • Participates in budgetary preparation and/or monitoring meetings.
  • Development and monitoring of program/project estimates and budgets.
  • Developing and administering of operational, procedural and/or public policy.
  • Participation in internal work groups/meetings in regards to issues pertaining to personnel matters, procedural changes, long-range goals and strategic planning for the department and/or county-wide.
  • May serve as a liaison with public and private organizations, community groups or other professional, governmental and community based organizations.
  • May review and implement solutions to general public complaints and questions related to assigned areas of responsibility.
  • Conduct feasibility studies.
  • Prepare and maintain comprehensive technical records and reports.
  • May be responsible for assigning and coordinating the duties and tasks of support staff.
  • Perform organizational and procedural analysis of County departments as directed by the Administrator/Controller.
  • Attend meetings and events on behalf of the Administrator/Controller.
  • Performs other administrative and responsible tasks as required and assigned by the Administrator/Controller.
  • Supervision of Board of Commissioners’ agenda preparation and distribution. 
  • Public Information Officer for the County Board of Commissioners and Administration.
  • Freedom of Information Act Coordinator – as needed. 
  • Assist with managing the Board of Commissioners support functions.
  • Attend BOC meetings, prepare BOC correspondence and proposals, as needed, Considerable knowledge in Michigan Compiled Laws as it relates to all county government operations and elected officials; as well as statutory procedures for such.
  • Other duties as assigned.

Reports directly to and works under the general supervision of the Administrator/Controller.


Direct supervision is exercised over Administrative/Legislative Coordinator, clerical staff and interns in the Administrator/Controller’s office.


·         Bachelor’s Degree in Public Administration or Business Administration or related field of study required.

·         10+ years of direct experience, knowledge and skill in municipal government with a significant focus on data analysis, municipal management, policy development and project management.

·         Manage and direct departmental operations, including budgeting, strategic planning. Knowledge of and interpret applicable federal, state and local regulations. Develop, apply and explain department and County procedure and policies. Plan and coordinate work staff activities, prioritize, instruct, set deadlines, objectives, measure success, and make recommendations and resolve issues. Methods of research, planning, conducting and implementing major studies or projects. Design and recommend new forms, reports or procedures. Ability to understand and work in complex data processing system, analyze data and exercise sound financial judgment. Analyze administrative problems, evaluate alternatives and implement sound solutions. Prepare and present reports, speeches or training programs to groups. Provide training and guidance in handling difficult or complex problems or resolving escalated complaints or disputes. Work independently with limited direct supervision. Coordinate activities with other departments.

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.  

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly; communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.



·         Ability to demonstrate predictable, reliable, and timely attendance.                

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.                                                                        

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                             

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.


  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.
  • Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to:

·         Speak, hear and understand information through spoken words and sentences.

·         Read and understand documents such as safety rules, instructions and procedure manuals. 

·         Sit, stand and walk.

·         Lift, move and carry boxes, equipment and supplies weighing up to 25 pounds;

·         Push or pull carts, reach above and below shoulder level with hands and arms, and bend or stoop in an ergonomically correct manner.

·         Specific vision requirement includes close vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Generally works in a normal office environment from 8:00 a.m. through 4:30 p.m.

·         The noise level in the work environment is moderate with many interruptions.


Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.






It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.


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Contact Information

Human Resources
200 Grand River Avenue, Ste. 206
Port Huron, MI 48060

Phone: (810) 989-6910
Fax: (810) 985-3493
Email: Human Resources