Job Descriptions

The statements contained in the job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

To view job postings for open vacancies, please refer to the following link: Job Openings at St. Clair County.

Title: Administrative/Legislative Coordinator
Department: Administrator/Controller Updated: 10/2017
Division: Administration FLSA Status: Non-Exempt
Bargaining Unit: CANUE Wage Range: Not Available

The Administrative/Legislative Coordinator position assists in the analysis and development of operational procedures, implementation of corporate initiatives, policies, and programs.  This position is complex and requires confidentiality of all matters not deemed to be public information.  The Coordinator oversees several administrative functions including FOIA, Motor Pool, and special projects assigned by Administrative Services Manager and/or Administrator/Controller.  Wide leeway is allowed for the exercise of independent judgment.  This position also serves as the County Public Information Officer, as well as the duly appointed Freedom of Information Act Coordinator. 


·         Compiles data, information, prepares technical and strategic reports for the Administrative Services Manager, Administrator/Controller and/or Board of County Commissioners.

·         Conducts research and analysis of data and information in preparation of reports.

·         Provides oversight and leadership to special projects with corporate-wide and/or community impact as determined by the Administrative Services Manager or Administrator/Controller.

·         Serves as the Legislative Liaison with federal, state and local government representatives and is required to stay abreast of any legislative matter that may impact the County and/or its functions.

·         Performs administrative and analytical support duties as directed.

·         Participates in operational and organizational programs, projects to assist and support the Administrative Services Manager or Administrator/Controller.

·         Participates in budgetary preparation and/or monitoring meetings.

·         Collects, compiles and analyzes information from various sources on a variety of specialized topics related to assigned programs.

·         Prepare reports which may present and interpret data.

·         Assist in the developing and administering of operational, procedural and/or public policy.

·         May serve as a liaison with public and private organizations, community groups or other professional, governmental and community based organizations.

·         May review and recommend solutions to general public complaints and questions related to assigned areas of responsibility.

·         Conduct feasibility studies.

·         Prepare and maintain comprehensive technical records and reports.

·         Perform organizational and procedural analysis of County departments as directed by the County Administrator/Controller or Administrative Services Manager.

·         Public Information Officer for the County Board of Commissioners, Administration and Emergency Operations Center.

·         Prepares and responds to all County Freedom of Information Act requests.  Coordination of County-wide FOIA representatives. 

·         Responsible for the administration, budgeting and repairs of the County Motor Pool. 

·         Responsible for the implementation and administration of the Agenda/Minutes software, including training.

·         Assist with oversight the Board of Commissioners support functions.

·         BOC agenda preparation oversight.

·         Minute taking for the BOC Committee meetings and Special meetings. 

·         Work with department heads, as directed, to analyze, prepare and implement reports, programs and/or projects.

·         Assist with the development and monitoring of program/project estimates and budgets.

·         Member of the County Emergency Response Team/EOC.

·         Responsible for meeting minutes at BOC meetings and other meetings as appropriate.

·         Responsible for FOIA and OMA.

·         Performs public information training.

·         Travel as needed.

·         Other duties as assigned.



This position primarily works autonomously, with minimal supervision from Administrative Services Manager.


May direct work of support staff in the Administrator/Controller department, as well as other departments as it relates to any Board of Commissioner agenda items and/or special projects. 


·         Associates Degree in Public Administration or Business Administration or related field of study required; Bachelor’s Degree preferred.

·         5+ years of considerable amount of direct experience, knowledge and skill in project management, FIOA requests, PIO activities, and government administration. Formal training in FOIA coordination and PIO (NIMS certified). 

·         Knowledgeable in Michigan Compiled Laws as it relates to all county government operations and elected officials; as well as statutory procedures for such. 

·         Proven knowledge of the principles of public administration with some knowledge of budget administration.

·         Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.  

·         Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.  

·         Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly;  communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.



·         Ability to demonstrate predictable, reliable, and timely attendance.                 

·         Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.              

·         Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.                                     

·         Ability to learn from directions, observations, and mistakes; and apply procedures using good judgement.                                                                      

·         Ability to use discretion and maintain sensitive and confidential information.     

·         Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.

·         Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.                                            

·         Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.

·         Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

·         Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required.  Proficiency may be tested.      


  • Prior to starting employment, the candidate must complete a satisfactory background check.  The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references.

·         Possess a valid State of Michigan Operator’s License and maintain eligibility to drive as per the County’s vehicle policy throughout employment in this position.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to:

·         Speak, hear and understand information through spoken words and sentences.

·         Read and understand documents such as safety rules, instructions and procedure manuals. 

·         Sit, stand and walk.

·         Lift, move and carry boxes, equipment and supplies weighing up to 25 pounds;

·         Push or pull carts, reach above and below shoulder level with hands and arms, and bend or stoop in an ergonomically correct manner.

·         Specific vision requirement includes close vision, color and depth perception.

·         Use hands to operate a computer, handle materials and operate equipment.

·         Generally works in a normal office environment from 8:00 a.m. through 4:30 p.m.

·         The noise level in the work environment is moderate with many interruptions.



Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not to be construed as an exhaustive list of all job requirements or duties performed.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.





It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.


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Contact Information

Human Resources
200 Grand River Avenue, Ste. 206
Port Huron, MI 48060

Phone: (810) 989-6910
Fax: (810) 985-3493
Email: Human Resources