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Title: |
CLERK TYPIST I - Adult Probation (PT)
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Department: |
Circuit Court - Adult Probation |
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Wage Range: |
Not Available |
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GENERAL STATEMENT OF DUTIES
The Clerk Typist I is responsible for performing a variety of clerical and data entry tasks involving the Adult Probation Work Program/Community Service cases; for doing assigned task work and examining work for exactness, neatness and conformance to policies and procedures; and assists other staff members in performing duties as required. |
SUPERVISION RECEIVED
Work is performed under the supervision of a designated person. |
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DESIRABLE QUALIFICATIONS
Ability to read and interpret documents such as safety rules, operation and maintenance instructions and procedure manuals. Ability to prepare correspondence as directed. Ability to speak effectively to customers.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to assemble data and prepare accurate records and reports. Ability to operate standard office equipment including typewriter, computer, fax, copier, printer, etc. with skill and accuracy. Ability to work and maintain knowledge of District Court Software program. Ability to get along with the public and maintain working relationships with criminal justice officials. Ability to deal with and maintain confidentiality in an appropriate manner consistent with court standards. Ability to deal with problems involved in standard situations. Ability to work under stressful conditions. Ability to make mathematical computations quickly and accurately. Good judgment, tact and courtesy.
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AN EMPLOYEE IN THIS CLASSIFICATION, UPON APPOINTMENT, MUST HAVE THE FOLLOWING TRAINING AND EXPERIENCE:
An Associates Degree or equivalent from two-year college business/public administration or equivalent.
One-year experience working in customer service. Equivalent combination of education and experience.
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TYPICAL EXAMPLES OF WORK: (An employee in this classification may be called upon to perform the following tasks which are illustrative and not exhaustive in nature.)
Enter payroll, travel/mileage statements for Work Program Crew Chiefs. Set up all work program/community service files. Compile annual/semi-annual report for 72nd District Court Work Program/Community Services.
Type reports, records, correspondence, and forms from rough draft, corrected form, specific instructions and recorded voice dictation. Use various productivity software, i.e. Microsoft Word, Excel, and Access to produce a variety of media. Operate a variety of office equipment including telephone, copier, fax machine and recording devices. Schedule appointments for related workload. Proofread and edit prepared materials for grammar, spelling, punctuation and format. Maintain professional relations with attorneys, police officers, and other court personnel requesting services to resolve problems or concerns. Compile data for reports to specific requests or instructions. Input, update, retrieve and delete information form electronic folders and files. File and retrieve records and reports by alphabetical or categorical arrangement. Distribute mail and other office supplies. Receive and refer visitors and telephone calls to appropriate person; give appropriate information concerning department regulations and defendant information. Apply and interpret instructions/guidelines to resolve work problems. Compose routine correspondence and compile reports.
Perform work for all the various agents (six) with understanding of priorities and expectations. Cross-train to fill in due to the absence of a co-worker. Perform related work as assigned.
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