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Title: |
Account Clerk II
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Department: |
Administrator/Controller |
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Wage Range: |
Not Available |
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GENERAL STATEMENT OF DUTIES
To perform moderately complex accounting and clerical work including maintaining accounts payable records, assisting in various accounts payable functions, data entry of vendor and account activity information, and to perform general clerical work as required. |
SUPERVISION RECEIVED
Work is performed under the general supervision of the Accounting Manager or designee. |
SUPERVISION EXERCISED
None. |
DESIRABLE QUALIFICATIONS
General knowledge of accounting principles, practices and procedures.
Considerable knowledge of modern general office procedures in a highly automated accounts payable system environment.
Considerable skills in computer usage with experience in on-line database information systems.
Considerable skills in computer data entry. Ability to use a calculator with speed and accuracy.
Ability to understand oral and written instructions.
Ability to work cooperatively with supervisors, other staff members, other department personnel, vendors and the general public. |
AN EMPLOYEE IN THIS CLASSIFICATION, UPON APPOINTMENT, MUST HAVE THE FOLLOWING TRAINING AND EXPERIENCE:
Must have a minimum of five years increasingly responsible recent work experience in a modern business/accounting office environment including data entry experience,
AND,
have graduated from an accredited High School supplemented by courses in accounting and computer applications dealing with financial data,
- OR -
An Associates Degree from an accredited college or university with a major in Accounting or Business Management including experience in data entry. |
TYPICAL EXAMPLES OF WORK: (An employee in this classification may be called upon to perform the following tasks which are illustrative and not exhaustive in nature.)
Provide final check on outgoing accounts payable checks and prepare for mailing.
Match all required paperwork needed to initiate purchase order payments.
Reconcile vendor accounts.
Assemble financial and other data and prepare records and reports.
Correspond with vendors, issue purchase order numbers and prepare vouchers for payment.
Sorting, date stamping and distribution of daily mail.
Filing of reports and accounts payable backup material.
Input all accounts payable and purchase order batches into the automated accounts payable system.
Input and process all electronic fund transfers into the automated general ledger system.
Input general journal entries into the automated general ledger system.
Provide general assistance to all accounting functions.
Answer telephones as needed.
Other duties as assigned. |
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