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Title: |
Purchasing Coordinator
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Department: |
Administrator/Controller |
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Wage Range: |
$37,450 View compensation structure |
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GENERAL STATEMENT OF DUTIES
The Purchasing Coordinator has the management responsibility for the planning, implementation and monitoring of the purchasing systems. Under the direction of the Administrator/Controller, but with the ability to make independent purchasing decisions, the Purchasing Coordinator will advise and assist the various departments with the purchasing of goods and services. This person will be responsible for purchasing policy and procedure development, review of department purchases to ensure said policies and procedures are adhered to, the formulation and execution of Purchasing Department budget, manage the bid process, the bulk purchase of goods or services, implement and maintain contracts, design of purchasing systems, and assist and train departments in the use of the purchasing systems and the BiTech purchasing module. |
SUPERVISION RECEIVED
Supervision is received from the Administrator/Controller. |
SUPERVISION EXERCISED
Supervision is exercised over the daily activities of the personnel in the Purchasing Department, including but not limited to Purchasing Clerk, and over all of the purchases made by departments to ensure compliance to the County purchasing policy. |
DESIRABLE QUALIFICATIONS
Thorough knowledge of generally accepted purchasing principles.
General knowledge of the general laws of the State of Michigan that pertain to procurement protocol.
General knowledge of local ordinances that pertain to procurement protocol.
Thorough knowledge of local ordinances that pertain to procurement protocol.
Thorough knowledge of modern internal and external purchasing procedures and modern governmental procurement systems and procedures.
Considerable knowledge of product code systems.
Considerable ability to analyze complex data and exercise sound judgment making decisions without supervision.
Considerable ability to work in, understand and maintain a complex modern procurement system.
Considerable ability to work with standardized software packages.
Considerable ability to prepare written and oral bid award and contract recommendations.
Ability to develop the long-range goals and programs for the Purchasing Department.
Ability to supervise and coordinate the work of others.
Ability to establish and maintain effective relationships with County officials, employees and the general public. |
AN EMPLOYEE IN THIS CLASSIFICATION, UPON APPOINTMENT, MUST HAVE THE FOLLOWING TRAINING AND EXPERIENCE:
Must have a minimum of two years of purchasing experience working independently within a medium to large organization, AND have an Associates Degree from an accredited college or university with a major in Procurement, Business Management, Accounting or related field;
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Five years of increasingly work experience as a Purchasing Agent in an organization with over $35,000,000 in expenditures.
Certification in the purchasing field is preferred. |
TYPICAL EXAMPLES OF WORK: (An employee in this classification may be called upon to perform the following tasks which are illustrative and not exhaustive in nature.)
Drafting and recommendation of purchasing policy and procedures.
Develop yearly goals and objectives for purchasing department.
Assist with development of yearly goals and objectives for the Purchasing Clerk position.
Assist the departments with their purchasing needs.
Creation of alternatives to traditional purchasing.
RFP and bid document creation, publication and recommendation.
The orchestration of purchasing workshops for the various departments.
Negotiate, implement and maintain vendor contracts for goods and services.
Maintain vendor database.
Confer with vendors, suppliers, contractors, architects and others concerning projects, services, pricing, delivery and other issues related to the purchasing process.
Maintain/track electric, gas, water usage: responsible for working with the Buildings and Grounds Director to obtain/negotiate/resource cost effectiveness for such utilities.
Develop and maintain an EOC purchasing system.
Contribute through participation in outside purchasing associations or cooperatives, i.e.: MPPOA, MITN, etc.
Complete special projects and other assignments as directed by the Administrator/Controller.
PHYSICAL ACTIVITIES
An employee in this classification performs generally sedentary work requiring the occasional lifting of objects weighing thirty-five (35) pounds or less.
ENVIRONMENTAL CONDITIONS
The Purchasing Coordinator generally works in the Purchasing Office in the St. Clair County Administrative Building with frequent travel to the various County departments and County vendors. |
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